Updated Minnesota Reflections Metadata Guidelines

Minnesota Reflections Metadata Entry Guidelines

The Metadata Librarian for the Minnesota Digital Library is pleased to announce a new version of the Minnesota Reflections Metadata Guidelines! This updated version includes substantial changes in how data is organized, arranged, and displayed. Version 5.0 of the Guidelines contains a number of new features and enhancements, including: 

  • A rework of the overall design of the Guidelines - including a larger font size in some places to denote importance. 
  • Addition of 6 new tables to help explain things and show relationships. 
  • Updated Table of Contents. 
  • Updated list of Physical Format terms. 

A number of field names were also changed to reflect how things currently display on our new website:  

 New Field Name:   Previous Field Name: 
 Date Created  Date of Creation
 Type  Item Type
 Physical Format  Item Physical Format
 Library of Congress Subject Headings  Formal Subject Heading
 Keywords  Locally Assigned Subject Headings
 County  Minnesota County


Please click here to view the Minnesota Reflections Metadata Guidelines, Version 5.0. 

If you have any questions about the new Metadata Guidelines, please contact the MDL Metadata Librarian: 

Greta Bahnemann


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Greta Bahnemann

Greta is the Metadata Librarian for the Minnesota Digital Library where she is responsible for implementing current metadata standards and best practices for the Minnesota Digital Library’s primary project, Minnesota Reflections, a digital collection of more than 274,000 images, maps and documents.

Before starting at the Minnesota Digital Library in June 2010, Greta worked as a complex original cataloger at Cornell University in Ithaca, New York. Greta holds a B.A. in History from the University of Minnesota, Morris; a M.A. from the Winterthur Program in Early American Culture; and a M.L.I.S. from the University of British Columbia in Vancouver.